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MSJC > Board of Trustees > AdministrativeProcedures

AdministrativeProcedures

For entire Manual (in PDF format) - click picture at right; for individual policies - click appropriate link(s) below.​Administrative Procedure Manual Cover.JPG

 
 

Table of Contents

 
 
 
 

Chapter One - The District 

There are not any procedures for this chapter
 
 

Chapter Two - Governing Board

AP 2015 - Student Member(s)
AP 2105 - Election of Student Member(s)
AP 2110 - Vacancies on the Board
AP 2320 - Special and Emergency Meetings
AP 2340 - Agendas
AP 2341 - Removing an Item from a Published Board Agenda
AP 2360 - Minutes
AP 2365 - Recording
AP 2410 - Policy and Administrative Procedures
AP 2510 - Participation in Local Decision-Making: Faculty, Staff and Students
AP 2610 - Presentation of Initial Collective Bargaining Proposals
AP 2710 - Conflict of Interest
AP 2712 - Conflict of Interest Code
AP 2714 - Distribution of Tickets or Passes
 
 
 

Chapter Three - General Institution

AP 3050 - Institutional Code of Ethics
AP 3060 - District Employees Conflict of Interest
AP 3100 - Organizational Structure
AP 3200 - Accreditation
AP 3250 - Institutional Planning
AP 3280 - Grants
AP 3281 - Grant Inventory and Control (Pending)
AP 3282 - Time and Effort Certification (Pending)
AP 3300 - Public Records
AP 3310 - Records Retention and Destruction
AP 3320 - Branding (Pending)
AP 3410 - Unlawful Discrimination
AP 3420 - Equal Employment Opportunity
AP 3440 - Service Animals
AP 3500 - Campus Safety
AP 3501 - Campus Security and Access (Pending)
AP 3505 - Emergency Response Plan
AP 3506 - Automated External Defibrillator
AP 3510 - Workplace Violence Plan
AP 3515 - Reporting of Crimes
AP 3516 - Registered Sex Offender Information
AP 3518 - Child Abuse Reporting
AP 3520 - Local Law Enforcement
AP 3530 - Weapons on Campus
AP 3540 - Sexual and Other Assaults on Campus
AP 3550 - Drug Free Environment and Drug Prevention Program
AP 3560 - Alcoholic Beverages
AP 3570 - No Smoking and Tobacco Free Campus
AP 3600 - Auxiliary Organizations
AP 3710 - Securing of Copyright
AP 3715 - Intellectual Property
AP 3720 - Computer Use
AP 3750 - Use of Copyrighted Material
AP 3810 - Claims Against the District
AP 3820 - Gifts
AP 3830 - District Fundraising
 
 
 

Chapter Four - Academic Affairs

AP 4010 - Academic Calendar
AP 4020 - Program and Curriculum Development
AP 4021 - Program Discontinuance
AP 4022 - Course Approval
AP 4025 - Philosophy and Criteria for Associate Degree and General Education
AP 4026 - Philsosphy and Criteria for International Education
AP 4030 - Academic Freedom
AP 4040 - Library and Other Instructional Support Services
AP 4050 - Articulation
AP 4060 - Delineation of Functions Agreements
AP 4070 - Auditing and Auditing Fees
AP 4100 - Graduation Requirements for Degrees and Certificates
AP 4101 - Independent Study
AP 4102 - Occupational/Vocational Technical Programs
AP 4103 - Work Experience
AP 4104 - Contract Education
AP 4105 - Distance Education
AP 4106 - Nursing Programs
AP 4110 - Honorary Degrees
AP 4220 - Standards of Scholarship - Delegation
AP 4222 - Remedial Coursework
AP 4225 - Course Repetition
AP 4226 - Multiple and Overlapping Enrollments
AP 4227 - Repeatable Courses
AP 4228 - Course Repitition - Significant Lapse of Time
AP 4230 - Grading Symbols
AP 4231 - Grade Changes
AP 4232 - Credit/No Credit
AP 4235 - Credit by Examination
AP 4240 - Academic Renewal
AP 4250 - Probation, Disqualification and Readmission
AP 4260 - Prerequisites and Co-requisites
AP 4300 - Field Trips and Excursions
AP 4400 - Continuing Education and Workplace Training
AP 4500 - News Media
 
 
 

Chapter Five - Student Services

AP 5010 - Admissions
AP 5011 - Admission of High School and Other Young Students
AP 5012 - International Students
AP 5013 - Students in the Military
AP 5015 - Residence Determination
AP 5020 - Nonresident Tuition
AP 5030 - Fees
AP 5031 - Instructional Materials Fees
AP 5035 - Withholding of Student Records
AP 5040 - Student Records and Directory Information
AP 5045 - Student Records: Challenging Content and Access Log
AP 5050 - Matriculation
AP 5052 - Open Enrollment
AP 5055 - Enrollment Priorities
AP 5070 - Attendance
AP 5075 - Course Adds and Drops
AP 5110 - Counseling
AP 5120 - Transfer Center
AP 5130 - Financial Aid
AP 5140 - Disabled Students Programs and Services
AP 5150 - Extended Opportunity Programs and Services
AP 5160 - TRIO/Upward Bound Program
AP 5205 - Student Accident Insurance
AP 5210 - Communicable Disease
AP 5300 - Student Equity
AP 5400 - Student Government Association
AP 5410 - Student Government Association Elections
AP 5420 - Student Government Association Finance
AP 5500 - Standards of Conduct
AP 5510 - Off-Campus Student Organizations (Pending)
AP 5520 - Student Discipline Procedures​
AP 5530 - Student Rights and Grievance Process
AP 5570 - Student Credit Card Solicitations
AP 5610 - Voter Registration
AP 5700 - Athletics
 
 
 

Chapter Six - Finance & Administrative Services

AP 6100 - Delegation of Authority
AP 6150 - Designation of Authorized Signatures
AP 6200 - Budget Preparation
AP 6250 - Budget Management
AP 6300 - Fiscal Management
AP 6301 - Fiscal Management: Temporary Change Funds
AP 6302 - Fiscal Management: Petty Cash Funds
AP 6303 - Fiscal Management: Cash Handling and Cash Collections
AP 6304 - Fiscal Management: Retention of Accounting Records
AP 6305 - Reserves
AP 6310 - Accounting
AP 6311 - Account Receivable Billing and Collections
AP 6312 - Returned Checks
AP 6313 - Contract Requests
AP 6314 - Purchase Requisitioning
​AP 6315 - Reimbursement of Emergency Procurements (Non-Travel/Conference)
AP 6316 - Warrants
AP 6317 - Lost and Destroyed Warrants
AP 6318 - Conference and Travel
AP 6319 - District Credit Cards
AP 6320 - Investments
AP 6322 - Employee Indemnity Bonds
AP 6325 - Payroll
AP 6326 - Printing
AP 6330 - Purchasing
AP 6332 - Public Works Projects
AP 6333 - Institutional Memberships
AP 6340 - Bids and Contracts
AP 6345 - Bids and Contracts (UPCCAA Version)
AP 6350 - Contracts - Construction
AP 6365 - Accessibility of Information Technology
AP 6370 - Contracts - Independent Contractor Services (Personal & Professional Services)
AP 6380 - Vendors
AP 6400 - Audits
AP 6504 - Acceptable Use Policy for Students Using Computer Resources at MSJC
AP 6505 - Procedures for Acceptable Use by College Employees for Computer and Communication Technology
AP 6506 - District Email
AP 6507 - Disaster Recovery
AP 6508 - Disk Management Quota
AP 6509 - Archival of Data
AP 6510 - System Access
AP 6511 - Computer Equipment Release
AP 6512 - District Telephone System
AP 6513 - Computer/Network Work Order
AP 6514 - Off-Campus Equipment Authorization​
AP 6515 - Web Page Guidelines
AP 6516 - District Cell Phones
AP 6517 - Social Media
AP 6520 - Security for District Property
AP 6521 - Video Monitoring and Recording
AP 6530 - District Vehicles
AP 6531 - District Fleet Fuel Credit Cards
AP 6535 - Use of District Equipment
AP 6540 - Insurance
AP 6550 - Disposal of Property
AP 6600 - 5-Year Capital Construction Plan and 5-Year Scheduled Maintenance/Special Repair Plan
AP 6620 - Naming Buildings
AP 6700 - Facility Use
AP 6701 - Key Control
AP 6702 - Community Service Workers
AP 6740 - Citizens Oversight Committee
AP 6750 - Parking
AP 6850 - Hazardous Materials
AP 6900 - Bookstores
 
 
 

Chapter Seven - Human Resources

AP 7110 - Delegation
AP 7120 - Recruitment and Selection
AP 7125 - Verification of Eligibility for Employment
AP 7127 - Review of Applicants With Criminal Convictions
AP 7130 - Compensation
AP 7145 - Personnel Files
AP 7150 - Evaluation
AP 7160 - Professional Development
AP 7211 - Faculty Service Areas, Min. Qualifications and Equivalencies
AP 7212 - Temporary Faculty
AP 7215 - Academic Employees: Probationary Contract Faculty
AP 7231 - Seniority
AP 7232 - Classification Review
AP 7233 - Claims for Work Out of Classification
AP 7234 - Overtime
AP 7236 - Substitute and Short Term Employees
AP 7237 - Layoffs
AP 7240 - Confidential Employees
AP 7270 - Student Workers (Pending)
AP 7336 - Certification of Freedom from Tuberculosis
AP 7337 - Fingerprinting
AP 7340 - Leaves
AP 7341 - Sabbaticals
AP 7342 - Holidays
AP 7343 - Industrial Accidents and Illness
AP 7344 - Notifying District of Illness
AP 7345 - Catastrophic Leave Program
AP 7346 - Employees Called to Military Duty
AP 7350 - Resignations
AP 7360 - Discipline and Dismissals - Academic Employees
AP 7365 - Discipline and Dismissals - Classified Employees
AP 7366 - Reinstatement
AP 7370 - Political Activity
AP 7371 - Personal Use of Public Resources
AP 7380 - Retiree Health Benefits
AP 7381 - Health and Welfare Benefits
AP 7400 - Travel
AP 7500 - Volunteers
AP 7600 - Safety
AP 7610 - College Police
AP 7700 - Whistleblower Protection​
 
 
 
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