Skip Ribbon Commands Skip to main content
Navigate Up
Help (new window)
Sign In
MSJC > College Information > Administration > Committees > Curriculum Committee

Charge

2016-17 Curriculum Calendar

06/03/16

Dear faculty,

 

As another academic year comes to an end, I wanted to give you an update regarding curriculum, especially the few changes to the process for next year as well as some reminders for those who plan to work on curriculum over the summer. 

 

2-year CTE reviews

Last year it was discovered that our 2-year review process does not adhere to Title 5 requirements for CTE courses which require a validation of any requisites every two years.  The process has therefore been changed to require faculty validate that the current requisites are still appropriate as part of the 2-year review.  You will not be able to add, delete, or revise any requisites through this process since changes to requisites require a full course revision.  Angela Seavey will be verifying that the requisites have been reviewed (be sure any drop-downs do not say “added”) and will ask faculty to make those changes before a 2-year review can go to the curriculum agenda.  This will allow us to maintain the policy that 2-year review courses need not have representation at the curriculum meetings.  (Textbooks will also need to be updated; see information below.)

 

Textbook dates

Because of the impact from C-ID, CSU, and UC approvals as well as CTE currency, courses must include at least one representative textbook that is dated within the last two years (for this coming year, we need dates of 2015 or 2016; 2017 would also be fine).  Remember that the textbooks listed on the Course Outline of Record are representative texts and do not have to be the ones required for the actual course.  If a recent textbook does not exist, please indicate that on the agenda form.

 

Affiliation Agreements related to curriculum

A number of recent Affiliation Agreements (formerly called MOUs or Memorandum of Understanding) are impacting curriculum, particularly with regard to prerequisites, corequisites, high school articulation, dual enrollment, and articulation for transfer.  Please note that Affiliation Agreements impacting  any of the above need to come through the committee so that affected areas (such as enrollment services, counseling, prerequisite subcommittee) know what is going on and can participate in the creation of these Affiliation Agreements so that we are not trying to determine how to make the agreement work effectively for students AFTER it has been signed.  Affiliation Agreements that have previously been approved and are not being revised will need to come to the committee with signatures annually (or each time they are renewed).  New and revised agreements will require the completion of an A8 form; previously approved and signed agreements will require the completion of an A7 form. For more information, contact the faculty co-chair. 

 

Out-of-compliance and sunset lists

A list of those courses that are currently out-of-compliance or going out-of-compliance through July 2017 will be sent out in the next week.  Please take advantage of this information so that you can work to revise courses BEFORE they go out-of-compliance as some deans may pull out-of-compliance courses from the  schedule.  Remember that courses that are eligible for a 2-year revision can go through the tech review process in a relatively short time and do not require representation at a meeting.  CTE courses that are eligible for this process can be brought into compliance simply by updating the textbook, reviewing any requisites currently in place, finishing a few areas of CurricUNET, and hitting the submit button.  The 2016-17 Sunset list will also be sent out; if you have a course on that list, it is in jeopardy of being deactivated if you do not get it revised.  Courses on the sunset list are not eligible for a 2-year review.  If a course that is deactivated due to the sunset policy is required in an award, the award will also be deactivated.

 

Working on curriculum this summer? 

A revised version of the Best Practices handbook will be posted to the curriculum website later this summer.  We will not be printing copies for everyone in order to save money, so if you know you will be working on curriculum next year and prefer a hard copy, please send an email to the curriculum email (curriculum@msjc.edu), and we will send you one when the new versions come out.  When the revised version is complete, I will let you know what has been revised, and you can determine whether you need the most recent in hard copy or can just refer to the revised sections online.  Please take advantage of the materials since they are developed to help you move curriculum through the process more efficiently and with less frustration.  

 

As is standard practice, we have turned off the submit button for CurricUNET over the summer.  Any classes that did not get through the approval process for this year or did not get approved for the September 2016 agenda will be taken out of the approval process.  Any work you did on the courses during the year will not be lost, but any feedback from technical reviewers will be.  If you have a course in this group, you were sent a separate email with directions on how to “save” those comments. 

 

You can work on curriculum over the summer; however, you will not be able to submit courses for approval until August 1.   Email notifications will be suspended over the summer but will start up again once the submit button is activated.

 

Catalog deadline

The date for getting courses onto the agenda for the 2017-2018 catalog is October 21, 2016, at noon.  Please note that this is the deadline to have the courses complete the approval process, not simply be launched.  Because of the length of time it is taking some courses to get approved, we recommend you get your course submitted/launched by September 8 to meet that October deadline.  This does not guarantee your course will make it to the agenda, and it is possible that courses that are submitted/launched after that date may make it to the agenda, but we are trying to give you an honest estimate of the time that it takes to get a course approved. 

 

Curriculum office

While the faculty on the committee have the summer off from committee responsibilities, the curriculum office staff will be working over the summer (Monday-Thursday).  They will monitor the curriculum email and, in some cases, can help you with issues you are having or point you to places where you can find assistance.

 

I know the process is complicated, but those who are taking courses through the CurricUNET process for the second time are finding that it gets easier once that initial work is done.  One of the best things your department can do is to set a schedule for revising courses so that (1) you do not have to do them all (or too many) at once since the more courses you are working on at one time, the more frustrating the system seems; and (2) you stay current with the smaller changes to the process so that you are not having to learn so many changes all at once. 

 

We are planning to offer CurricUNET training and a curriculum workshop at the Academy in August if you want training (or a refresher) or want an opportunity to work on curriculum with faculty assistance.  Once we return in the fall, committee members are willing to work one-on-one with faculty who prefer hands-on assistance.  Just reach out to a committee member or to me, and we can get you the help you need. 

We have a great group of faculty on the curriculum committee, and I want to thank them all for the time they put into this important work.  The committee appreciates all the hard work you do to put your courses through the system.  Please let us know if there are other things we can do to help you navigate the system more easily. 

Best,

            Michelle Stewart
            Faculty Curriculum Co-Chair
            mstewart@msjc.edu
            951-639-5645