WHAT IS FLEX?
According to the California Community Colleges Chancellor’s Office, “The Flex program consists of staff development activities “in lieu of” regular instruction. Flex activities (Title 5, Section 55724, Item A-4) can be, and are not limited to, training programs, group retreats, field experiences, and workshops in activities such as course and program development and revision, staff development activities, development of new instructional materials, and other instruction-related activities.”
WHAT IS MY FLEX OBLIGATION?
Currently at Mt. San Jacinto College associate faculty have no contractual obligation to participate in professional development activities. The Flex committee hopes and encourages you to become a part of the continued professional growth in education and/or your area of expertise. Funds are available, relative to workload, for every contracted Associate faculty member who is presently teaching at MSJC.
HOW MUCH FLEX CREDIT CAN I GET EACH SEMESTER?
Basically Associate Faculty are allowed the same number of hours for the entire semester as the number of hours instructed in a single week of a full semester course. For example if you are teaching 3 hours per week during a full 17 week semester course then you would have 3 hours available to use during the semester. If you are teaching a condensed calendar schedule then the formula is as follows:
Take the total assigned lecture hours and/or lecture equivalent lab hours that you meet with your students for the entire semester and divide this by 17 (weeks) equals the total number of flex hours available for the semester.
Payroll (Renee Kohls, ext. 3052) is the department that maintains your personal records and can answer your specific questions pertaining to the exact number of flex hours available to you each semester.
WHAT IS APPROPRIATE FLEX/PROFESSIONAL DEVELOPMENT?
The Flex Committee approves or disapproves flex activities according to the Flex Guidelines For Professional Development. Your professional activities must enhance your work as a teacher in your field. You cannot be paid, from any other source, for work you are submitting as Flex. Flex activities cannot take place during your scheduled class time.
WHEN DOES OUR FLEX OPPORTUNITY BEGIN AND END?
As an Associate faculty member, professional development activities counting toward flex must take place during your contracted semester. The week prior to the start of classes in August and January is also considered flex-appropriate for departmental meetings and MSJC flex-sponsored events only. However, if your class is cancelled or you do not meet your contract for whatever reason, your flex credit would not be available. All flex paperwork must be submitted to the flex committee by the last day of finals week for that semester's flex. It is important to note that Flex credit does not carry over to subsequent semesters.
WHAT IF I AM UNSURE WHETHER AN ACTIVITY IS FLEX?
All pre-approved flex activities posted on the website are eligible for flex credit. If you have an individually-planned professional development opportunity and you are unsure if it will count for flex, fill out the Flex Request/Prior Approval for Associate Faculty form and submit it to the Flex Committee for approval. The committee meets monthly, so do allow time for a response.
HOW LONG DOES IT TAKE TO GET PAID FOR FLEX?
The FLEX Committee meets once a month to review FLEX contracts, proposals, and timesheets. From there the forms go to the Vice President of Instruction for approval and then forwarded to Human Resources and then finally to Payroll. If Payroll does not receive your approved timesheet with all the appropriate signatures by the 20th of the month, it will be on the following month's paycheck. Please be patient. Because these forms must be reviewed by so many people it is not uncommon for a faculty member to wait 2-3 months to get paid for flex/professional development activities.
Be sure to fill out the correct paperwork completely. All flex paperwork is found on the flex website: www.msjc.edu/flex. At this point, wet signatures are required on all paperwork, so you will need to print out the forms and sign them. As well, you will need to get the facilitator's signature or your department chair's signature, before submitting it to your Flex Coordinator.
Evelyn Menz 951-487-3488