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MSJC > Federal Work Study > General Employment Information

General Employment Information


Award Period


FWS funds are awarded for the academic year - August through the last day of instruction. You must stop working no later than the last day of instruction each academic year – even if you have not earned all your allocation. Mt. San Jacinto College reserves the right to adjust FWS awards or terminate the FWS program at any time due to changes in availability of funding. 



FWS Hire Packet


·         Look at the job postings online –If you find a job you are interested in, have a FWS Hire Packet completed by the Financial Aid Office. You may then contact the employer to set up an appointment to discuss the position.



You may interview with as many prospective employers as you wish but you may accept ONLY one student employment position (FWS or District).  If you decide to change positions during the academic year, the financial aid office must have a Separation Slip form on file before you may accept another position.  You may only hold one student employment position at a time.



Working Hours

You may work up to 20 hours per week each semester and up to 30 hours per week during winter break and spring break. However, you are not allowed to work more than 8 hours in a day.  You may earn 50% of your FWS award during the Fall semester and 50% during the Spring semester.  In order to spread your earnings throughout the year, you and your employer should consider the amount of your FWS award and your rate of pay when determining the number of hours you work each week.  


For example, Marie is working at a pay rate of $8.00 per hour and her FWS award is $2000 for the year ($1000 each semester).  Her employer would like her to work the same number of hours each week throughout the semester.  Therefore, if she works 7 hours every week, she will earn approximately $1000 each semester.


            $8.00/hour  x  7 hours/week  x 18 weeks/semester  =  $1008.00



Breaks and Lunch

You are entitled to a 15-minute break after working 4 consecutive hours and two 15-minute breaks when working a full, 8-hour day.  If you are working 6 or more consecutive hours, you must also take a 30-minute unpaid lunch break.  Your breaks may not be taken at the beginning or end of the work period and are not cumulative.


Getting Paid

Pay periods begin on the 6th of each month and end on the 5th of the following month.  Your supervisor will give you a time sheet to keep track of the hours you work each month.   Be sure to submit your time sheet to your supervisor no later than the 5th of each month. 


Your timesheets will not be processed if the following is incomplete:

1.      Student ID/SSN

2.      Student’s & Supervisors’ signature

3.      Budget Code


Check with your employer to see what the procedure is in your department for completing timesheets.


Paychecks are disbursed through the Payroll Office on the 20th of the month for the hours you worked the prior month.  For example, the paycheck you receive on October 20th  will be for the hours worked from September 6th through October 5th. 


You will be paid only for the hours you work.




As a student employee, you are covered during your working hours by Workers’ Compensation Insurance against job-related illness or injury.  Work-Study students are not entitled to other employment benefits such as overtime, paid holidays, vacation, sick leave, unemployment insurance or permanent status.