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MSJC > Human Resources > Frequently Asked Questions

Frequently Asked Questions

The responses to these frequently asked questions are general and INTENDED AS GUIDANCE ONLY. You may always contact the Human Resources office for clarification of your particular situation.
 
General Employment Information
  1. Do I need to submit transcripts with my employment application?
  2. Do I need to submit official transcripts?
  3. Will I be considered for employment if I do not have authorization to work in the United States?
  4. Does the college reimburse applicants for travel expenses to attend interviews?
  5. How do I request accommodation for disability with either the application or during the hiring process?
Applying for Employment at Mt. San Jacinto College (MSJC)
  1. What types of jobs are available at the college?
  2. How do I know what type of Employment Application to use?
  3. Can I apply for a job online?
  4. Do you have any tips on completing the Employment Application?
  5. Can I apply for more than one position at a time?
  6. How do I know if I am qualified for the job I am applying for?
  7. Can I substitute education for experience? Or experience for education?
  8. How does the application process work?
  9. When will MSJC contact me regarding the position I applied for?
  10. Do all applicants who apply get an interview?
  11. When do all the required application materials need to be submitted?
  12. I want to submit more materials than asked for. Can I mail them in?
  13. In order to meet the deadline, can I fax in my application?
  14. I missed the deadline.  Can I still apply?
  15. What if I have moved and my address on my submitted application has changed?
  16. Can I apply for a position by only sending my resume?
  17. What if I am a student seeking student employment on campus?
  18. What if I am interested in working as a temporary or substitute employee?
  19. Is MSJC an equal opportunity employer?
  20. What if I am not available to take a required test on the date testing is scheduled?
Information Specific to Full-Time Faculty Positions
  1. What is a letter of interest and to whom should it be addressed to?
  2. What are the minimum qualifications to teach in a specific discipline?
  3. What if I don't meet the minimum qualifications to teach in a desired discipline, but feel that I possess the equivalent of those qualifications?
  4. What is the difference between a curriculum vitae and a resume?
Information Specific to Part-Time Associate Faculty Positions
  1. What is the application process for Part-Time Associate Faculty (a.k.a. Adjunct Faculty)?
  2. What is the maximum number of hours I will be allowed to work as an Associate Faculty member?
  3. How are the qualifications determined for fee based and non-credit faculty positions?
Additional Questions
  1. What should I do if I still have questions?
 
Q #1 – Do I need to submit transcripts with my employment application?
A #1 – Yes, if the position you are applying for requires a degree or equivalent to a degree, transcripts of all college coursework must be submitted in order to verify that an applicant meets the minimum educational requirements.  Foreign transcripts must be evaluated to determine if the coursework completed is comparable to US standards.  You may us the following link to obtain additional information about these services. 
   
 
 
 
Q #2 - Do I need to submit official transcripts?
A #2 – No. Legible unofficial transcripts or online transcripts are acceptable at the time of application, but official (sealed) transcripts will be required when an applicant is hired. 
 
Q #3 - Will I be considered for employment if I do not have authorization to work in the United States? 
A #3 - No, you must meet the Federal requirements for employment in the United States before you may be hired by MSJC.
 
Q #4 - Does the college reimburse applicants for travel expenses to attend interviews?
A #4 – No, travel costs related to any interview with our District is the applicant’s responsibility.
 
Q #5 - How do I request accommodation for disability with either the application or during the hiring process?
A #5 - Reasonable accommodation will be provided to applicants with disabilities who request assistance in the application and/or hiring process. Please contact the Human Resources Department via email at employment@msjc.edu or by calling (951) 487-3161.
 
Q #6 - What types of jobs are available at the college?
A #6 - There are five general categories:
  • Administrator – job titles include Director, Associate Dean, Dean, Vice President and Superintendent/President
  • Faculty – full-time academic positions for instructors, counselors, librarians, program coordinators
  • Supervisory/Confidential – job titles include Supervisor, Executive Assistants, Human Resources personnel
  • Staff (also known as Classified) - all other types of non-teaching positions or positions not listed above
  • Associate Faculty (also known as “Adjunct”) – part-time academic positions for instructors, counselors, librarians
 
Q #7 - How do I know what type of Employment Application to use?
A #7 - There are 3 different types of applications:
  • Administrative
  • Academic
  • Classified
All job announcements indicate the type of application the recruitment requires. 
 
Q #8 - Can I apply for a job online?
A #8 – No, at this time we do not accept applications online or via email. The District’s employment applications is posted on this website are PDF fillable documents.
 
Applicants may also obtain a hardcopy of the employment application from the hallway just outside the Human Resources office on the San Jacinto campus (Building 200, Room 220).  
Once completed, applicants should attach all required documents (as listed on the job announcement), i.e., a resume, letter of interest, transcripts, and letters of recommendation, etc. Incomplete application packets will not be considered.
Applications should be mail to: Human Resources, 1499 N. State Street, San Jacinto, CA 92583
 
Q #9 – Do you have any tips on completing the Employment Application?
A #9 – The appearance of this document is critical and should represent your best effort.  Here are some guidelines:
  • Review the job announcement carefully
  • Complete all sections of the District application, even if the entries duplicate the information in your resume or other documentation. Indicating “See resume” is unacceptable.
  • The detailed information provided must clearly reflect that you meet the minimum qualifications as set forth in the job announcement.
  • Type or neatly print all entries on the form.
 
Q #10 - Can I apply for more than one position at a time?
A #10 - Yes, you may apply for as many positions as you are qualified for. Each position requires a separate application package.  The job title and corresponding recruitment number must be entered on each application.
 
Q #11 - How do I know if I am qualified for the job I am applying for?
A #11 - The minimum requirements are listed on each job announcement. Your application will be carefully reviewed, along with any other materials required to determine whether you meet these requirements.  Applicants should provide as much detailed information as possible in their application package.  If after the District’s review it is determined that you do meet the minimum qualifications indicated, you will be notified by mail. 
 
Q #12 - Can I substitute education for experience? Or experience for education?
A #12 – Applicants should review the Minimum Qualifications section of the job announcements carefully.  Some positions allow substitutions of education and/or experience.  This information is provided on the job announcement if it applies.  
 
Q #13 – How does the application process work? (Note: Applications are accepted when there is an open recruitment; except for Part-Time Associate Faculty - see Q#30)
A #13 - The process is as follows:
  • Applicants must submit a completed district employment application along with all required documents listed on the job announcement by the closing date of the recruitment.  Resumes alone are not accepted or considered.
  • All submitted materials become the property of MSJC and will not be returned or copied.
  • Once the recruitment closes all complete applications will be screened for minimum qualifications by Human Resources. Meeting the minimum qualifications for a position does not ensure an interview. Applications that meet the minimum qualifications will then be submitted for a second review of desired qualifications.  This process may take 4-6 weeks from the closing date of a recruitment.
  • Qualified applicants selected for an interview will be notified by a phone call advising them of the date, time and place of the interview. 
  • Full-time faculty and administrative positions may require a teaching demonstration or interview presentation and may include testing related to the position description.  A second-level interview is required for these positions. Travel costs related to an interview will be at the applicant’s expense.
  • Applicants eliminated during any part of the process will be notified by U.S. mail.
 
Q #14 - When will MSJC contact me regarding the position I applied for?
A #14 – Each recruitments’ timelines vary.  If there are no delays in our process you should be contacted regarding the status of your application no later than six (6) weeks after the closing date of the recruitment.  Our process requires that we notify each applicant of the status of their application.  Notifications may be either in writing or a phone call to schedule testing or interviews.  If it has been more than six (6) weeks since the recruitment closed and you haven't received correspondence from us, you may contact us via email at employment@msjc.edu or by calling (951) 487-3161.
 
Q #15 – Do all applicants who apply get an interview?
A #15 - No, only the most qualified applicants will be interviewed for a position.
 
Q #16 - When do all the required application materials need to be submitted?
A #16 - Completed application and all related materials must be received by Human Resources no later than 4:30 p.m. on the closing date listed on the job announcement to ensure consideration. Incomplete application materials are not considered. Application packets received after the closing deadline will not be accepted and postmarks will not be honored. The District does not currently accept application materials via online or email.
 
Q #17 - I want to submit more materials than asked for. Can I mail them in?
A #17 - No, we only accept and review the materials we request in our job announcements.
 
Q #18 – In order to meet the deadline, can I fax in my application?
A #18 – Yes, you may fax your complete application and all required attachments to the Human Resources office by the closing date.  The fax number is 951-654-5971. However, your original application package must also then be mailed.
 
Q #19 - I missed the deadline.  Can I still apply?
A #19 – No, we only accept applications during an open recruitment.  Each job announcement will indicate the recruitment closing date.  Once the recruitment has closed, applications are no longer accepted.
 
Q #20 - What if I have moved and my address on my submitted application has changed?
A #20 - It is the responsibility of all applicants to promptly notify Human Resources of any change of address and/or phone number. Applicants may advise us of any changes via email at employment@msjc.edu or by mail.
 
Q #21 - Can I apply for a position by only sending my resume?
A #21 – No, the appropriate employment application must be completed and submitted along with any other required material.
 
Q #22 - What if I am a student seeking student employment on campus?
A #22 - You will need to contact the Financial Aid department at 951-639-5242 to find out if you are eligible for student employment or visit their website http://www.msjc.edu/FederalWorkStudy/Pages/FWS-Job-Listings.aspx to view the list of student employment jobs.
 
Q #23 - What if I am interested in working as a temporary or substitute employee?
A #23 - You will need to contact the applicable department in which you are interested in working to find out if they have any temporary or substitute positions available.  Contact information for departments can be found on the MSJC website www.msjc.edu.  Human Resources also keeps a temporary pool for substitute accounting, clerical and maintenance positions.  If you are interested and available for a temporary position, you must complete the Classified Employment Application. Your application will remain on file for a period of one (1) year.  During that time hiring supervisors have access to the pool of applications and will contact you to invite you for an interview if you meet the minimum qualifications for their available temporary position.
 
Q #24 - Is MSJC an equal opportunity employer?
A #24 Yes, MSJC does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
 
Human Resources is required to maintain a file which will yield the composition of the applicant flow.  A Confidential Data Form is provided with the application for this purpose. Completing and returning the form is voluntary. The form will be detached from the application and will not be used as part of the selection process nor will it be seen by the selection committee.
 
Q #25 - What if I am not available to take a required test on the date testing is scheduled?
A #25 - If you are unable to attend the testing, your application will not be considered for the position.  We do not offer alternate test dates.
 
Q #26 - What is a letter of interest or cover letter and to whom should it be addressed to?
A #26 - A letter of interest highlights your qualifications (e.g., relevant experience, skills, training, education) for the position.  The letter may be addressed to the Selection Committee.
 
Q #27 - What are the minimum qualifications to teach in a specific discipline?
A #27 - Detailed information regarding minimum qualifications can be found on the
State Chancellor's minimum qualifications list.
 
Q #28 - What if I don't meet the minimum qualifications to teach in a desired discipline, but feel that I possess the equivalent of those qualification?
A #28 - You may request an equivalency.
 
Q #29 - What is the difference between a curriculum vitae (CV) and a resume?
A #29 - "Curriculum vitae" is a term frequently used in higher education and "resume" is more common in most other industries.  Both are a summary of your education, skills, work experience, publications, etc.
 
Q #30 - What is the application process for Part-Time Associate Faculty?
A #30 - We accept applications on an on-going basis in order to establish a pool of qualified candidates.  To be considered an applicant must submit a completed Academic Employment Application along with an updated resume and unofficial transcripts of all college coursework.  Applications for qualified applicants are kept on file for a period of one (1) year. The qualified applicant may be contacted directly by a Dean of Instruction or Department Chair for an interview.
 
Q #31 – What’s the maximum number of hours I will be allowed to work as an Associate Faculty member?
A #31 – In accordance with the California Education Code an Associate Faculty member is allowed to teach a maximum of 67% of a full-time load.  Non-Teaching Faculty may work a maximum of 23.5 hours per week.
 
Q #32 – How are the qualifications determined for fee based and non-credit faculty positions?
A #32 – Fee Based Instructors are required to have some related professional experience and/or related educational experience in the discipline they teach.  Non-Credit Instructors need to meet a variety of minimum qualifications which all require at least a Bachelor’s degree in the discipline.
 
Q #33 - What should I do if I still have questions?
A #33 - If you have additional questions that have not been addressed here, please contact the Human Resources Office at employment@msjc.edu or 951-487-3161.
 
The responses to these frequently asked questions are general and INTENDED AS GUIDANCE ONLY. You may always contact the Human Resources office for clarification of your particular situation.