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MSJC > Information Technology > Effective Email Space Maintenance

Effective Email Space Maintenance

A stable and efficient email system is essential to district communications.  The Reboot-TIPS listed on this page are intended to be an informative resource for MSJC email users.  Click the title to view the Reboot-TIPS.  All Reboot-TIPS are available in PDF format to save or print out for future reference.  

MSJC Email Administrative Procedures - AP xxxx outlines email use for distrct business.

Effectively Managing Your Email  Storage space is not a finite resource, but email storage needs is growing rapidly.  These tips will assist you to effectively manage, delete, and store your email messages

EMAIL Retention Policy: The what it is and why we have it.  

Creating and Using Distribution Lists at MSJC - When you have a departmental event to announce or advertise via email, the communication must go through the Public Information Office to ensure best email practices and communication channels.  When you regularly send email to a group, it is easier to maintain your own distribution lists.

Deleting Files in the "Sent Items" and the Deleted Items" folder in Outlook.

Create a Web Link Instead of Sending Large Attachments in Outlook.

SPAM.  MSJC filtering blocks up to 95% of SPAM from entering the network.  But sometimes you still receive SPAM in your Inbox.  If you do, we have these recommendations for you.

Email Web Access: If you are away from campus and you need to check your email, you can access your email via the web. 

Sort and Delete Email by Size: Deleting or moving the largest unneeded emails as a top priority is a good way to achieve a quick email cleanup.  This will show you how.

Using AutoArchive: