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MSJC > Purchasing > Cost Sheet Print Management System

Cost Sheet Print Management System

The Print Management System is not a free service, nor is the district subsidizing the cost for network printers.  In an effort to streamline the billing process, the District believes that a monthly service charge will be the most efficient way to bill department.  In an effort, to simplify the invoicing and fair distribution of invoicing, we have established a monthly cost of each type of printer. 

The printer price schedule includes 80% of the current printing volume that departments have been using.  Departments going over the monthly allotted prints will be charged a per print cost of $.00198 for B&W prints and $0.165 for color printer, and $.079 for High Yield Color Prints (color saturated pages).

The funds should be already covered within your supply budgets for your regular annual printer costs (toner cartridges, repair parts, new equipment.)  remember that these monthly costs include maintenance, repair, repair parts, new equipment if needed and toner cartridges.

A report is posted on the first page of the website identifying the printers that are being retained and the printers that are being replaced.  Replaced printers will only be replaced with like printers; it also has been decided that the district will not be consolidating printer equipment at this time.  Also, a current B&W printer may not be traded for a color printer.

Departments that will have retained printers that were originally purchased using grant monies need to contact their grant administrator to inquire if the grant will allow for the monthly maintenance agreement.  If the grant will not allow for these monthly costs then the department will need to identify a general fund budget to cover the cost of the maintenance agreement. 


The monthly costs for the Print Management System are as follows, these monthly prices will also be charged to current retained printers:


Phaser 3250 LaserJet B/W Small Printer (replaced DeskJet/InkJet printers)  $7.50/month 

Phaser 3500 DN, LaserJet B/W High End Performance Printer or any current high end B/W being retained, $25/month

Phaser 6360 High Speed Color LaserJet or and current Color Laser Printer being retained, $35/month

Phaser 3300 mfp Multi-Purpose Printer (very few)  $45/month,

WorkCentre 4250X, Multi-Purpose Printer/Copier (very few) $60/month,


Please refer to the master lists on the Print Management page to determine your equipment and costs.  ​