Skip Main Navigation

Purchasing Deadlines

2021-2022 Purchasing Fiscal Year-end Cut-off Dates:  

Effective January 1, 2022, the bid threshold is $99,100. If purchases are close to or exceed this bid threshold, contact Purchasing to determine if the order will require a competitive bid.  If a bid is required, allow 2-4 months for the full formal bid process and Board approval to take place.   

Requisitions must be submitted for approval in Galaxy by 5:00 p.m. on the cut-off dates indicated below.  Please note that all equipment, furniture, and tangible items ordered in the 2021/22 Fiscal Year must be physically received by June 30, 2022.  

Cut-off Date Description

January 28, 2022 

  • Any purchases that exceed the bid limit ($99,100)  

February 1, 2022 

  • Equipment and Furniture purchases. PR’s must be fully submitted in Galaxy for approval with a current quote approved by the purchasing department.    

NOTE: All equipment, furniture and tangible items must be received by June 30, 2022 

March 31, 2022 
(updated date)

  • Tangible purchase requisitions (PR’s must be fully submitted in Galaxy for approval). Purchase requisitions received after the deadline will require the approval of the division vice president and the executive cabinet. 

NOTE: All equipment, furniture and tangible items must be received by June 30, 2022 

May 1, 2022 

  • Items purchased with 2021/22 Open Purchase Orders (POs). 
  • Summer Session purchases. 
  • Warehouse supply requisitions: Internal Transfer requisitions must be submitted for approval in Galaxy. This includes letterhead, stationery, and bottled water.   

June 30, 2022  

  • All 2021/22 purchases must be physically received to be charged to the 2021/22 budget. Any items received after June 30, 2022 will be expensed against the 2022/23 budget.  

 

For more information contact Purchasing at 951-487-3116 or purchasing@msjc.edu