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Purchasing Deadlines

2021-2022 Purchasing Fiscal Year-end Cut-off Dates:  

Effective January 1, 2022, the bid threshold is $99,100. If purchases are close to or exceed this bid threshold, contact Purchasing to determine if the order will require a competitive bid.  If a bid is required, allow 2-4 months for the full formal bid process and Board approval to take place.   

Requisitions must be submitted for approval in Galaxy by 5:00 p.m. on the cut-off dates indicated below.  Please note that all equipment, furniture, and tangible items ordered in the 2021/22 Fiscal Year must be physically received by June 30, 2021.  

Cut-off Date Description

January 28, 2022 

  • Any purchases that exceed the bid limit ($99,100)  

February 1, 2022 

  • Equipment and Furniture purchases. PR’s must be fully submitted in Galaxy for approval with a current quote approved by the purchasing department.    

NOTE: All equipment, furniture and tangible items must be received by June 30, 2022 

March 15, 2022 

  • Tangible purchase requisitions (PR’s must be fully submitted in Galaxy for approval).  

NOTE: All equipment, furniture and tangible items must be received by June 30, 2022 

May 1, 2022 

  • Items purchased with 2021/22 Open Purchase Orders (POs). 
  • Summer Session purchases. 
  • Warehouse supply requisitions: Internal Transfer requisitions must be submitted for approval in Galaxy. This includes letterhead, stationery, and bottled water.   

June 30, 2022  

  • All 2021/22 purchases must be physically received to be charged to the 2021/22 budget. Any items received after June 30, 2022 will be expensed against the 2022/23 budget.  

 

For more information contact Purchasing at 951-487-3116 or purchasing@msjc.edu